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Tammy Boyko and Carlan Wilbon with Aplin are seeking a highly organized and detail-oriented Administrative Assistant for an immediate temporary role in downtown Winnipeg. This role supports day-to-day administrative operations, including scheduling, correspondence, meeting coordination, and confidential administrative functions.
The successful candidate will demonstrate strong attention to detail, professionalism, and the ability to manage multiple priorities while handling sensitive information with discretion.
Responsibilities:
- Provide comprehensive administrative support to managers and team members
- Expedite and manage confidential and time-sensitive matters with discretion
- Prepare, format, and distribute correspondence, reports, and documents
- Coordinate and manage calendars, including scheduling meetings and appointments
- Prepare and distribute meeting agendas and record accurate meeting minutes
- Arrange travel bookings, itineraries, and related logistics
- Process billing, invoicing, and expense entries using SAP
- Maintain organized filing systems (electronic and physical)
- Support general office coordination and administrative tasks as required
Qualifications:
- 2 plus years of experience in an administrative or office support role
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)
- Experience with SAP for billing, invoicing, or financial processing
- Excellent written and verbal communication skills
- Proven ability to manage calendars and coordinate meetings in a busy environment
- Strong attention to detail and high level of accuracy
- Ability to handle confidential information professionally
- Strong organizational and time management skills
- Strong administrative and coordination skills
- Professional discretion and confidentiality
- Excellent interpersonal and communication skills
- Problem-solving and adaptability
At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.